ALHASSAN HAMZA

Municipal Coordinating Director

The Central Administration Department of the Krachi West Municipal Assembly, headed by the Municipal Coordinating Director (MCD), plays a pivotal role in the implementation of government policies, projects, and programs at the municipal level. This department is essential in guiding policy formulation, planning, and decision-making within the Assembly.

As the central hub of the Assembly’s operations, the Central Administration serves as a liaison between the Municipal Chief Executive (MCE) and heads of other governmental and non-governmental agencies. In consultation with the MCE, the department manages the financial and other resources of the Assembly to ensure the efficient delivery of services.

The Municipal Coordinating Director, who also serves as Secretary to the Assembly, chairs the Municipal Planning and Coordinating Unit (MPCU) and acts as an advisor to the Municipal Chief Executive (MCE) on key matters. Additionally, the department is tasked with ensuring the professional growth and development of the Assembly’s staff by enhancing their skills and knowledge.

The Central Administration Department oversees several important units, including Finance, Planning, Budget, Management Information Systems (MIS), Statistics, and Internal Audit, among others. These units work collaboratively to ensure the efficient management of resources and the successful implementation of development projects within the Krachi West Municipal Assembly.

 

EMMANUEL KPAWUL

Municipal Budget Analyst

The Budget and Rating Department of the Krachi West Municipal Assembly plays a critical role in providing technical leadership for budget preparation and financial management within the Assembly. This department is responsible for advising the Assembly on the cost implications of financial decisions and ensuring that resources are used judiciously.

 

Key functions of the department include:

• Budget Preparation: It coordinates the entire budget preparation process, ensuring that the Assembly’s financial plan is comprehensive and aligned with its development goals. The department also provides technical leadership in the implementation of the budget.
• Advisory Role: The department advises the Assembly on financial decisions, offering guidance on cost implications to ensure sustainable financial management.
• Procurement and Fee-Fixing: It plays a key role in preparing the procurement plan and assists in drafting the annual Fee-Fixing Resolution, which sets fees and charges for services within the municipality.
• Resource Management: The department ensures that the Assembly’s financial resources are used efficiently, and it is responsible for issuing “warrants” as the first step in committing the Assembly to payment.
• Revenue Data Review: It reviews and updates the Assembly’s revenue data regularly, ensuring that the total number of ratable items in the municipality is accurate and up-to-date.

By overseeing these essential functions, the Budget and Rating Department helps to maintain the financial integrity of the Krachi West Municipal Assembly.

 

Head Planning

The Municipal Planning Unit of the Krachi West Municipal Assembly plays a crucial role in ensuring the effective planning, implementation, and evaluation of development projects and programs within the Assembly. This Unit provides key leadership in the preparation of essential documents such as Annual Reports, Development Action Plans, and Medium-Term Development Plans. These efforts ensure that the municipality’s growth is aligned with the broader vision of sustainable development.

In addition to its planning and reporting functions, the Unit is responsible for monitoring and assessing the progress of all development initiatives within the municipality. This ensures transparency and accountability in the use of resources, while also identifying areas for improvement.

Furthermore, the Planning Unit actively engages stakeholders, gathering valuable input for the formulation of public policies and programs. This inclusive approach ensures that the needs and aspirations of the community are considered in the decision-making process. The Unit is also committed to staff development, ensuring that employees are equipped with the skills and knowledge necessary to perform their duties effectively and efficiently.

By fulfilling these responsibilities, the Municipal Planning Unit plays a vital role in driving the sustainable growth and development of the Krachi West Municipal Assembly.

Head, Procurement

The Procurement Unit of the Krachi West Municipal Assembly plays a pivotal role in steering the overall procurement function to ensure that the Assembly’s objectives are achieved effectively and efficiently. This unit is responsible for planning and coordinating all procurement-related activities within the Assembly, managing the development and execution of the procurement plan, and providing critical inputs for the preparation of the annual budget.

In addition to its internal coordination, the Unit works closely with service providers and stakeholders to ensure that procurement processes are carried out smoothly and in a timely manner. A key aspect of its role is to ensure full compliance with the Public Procurement Act, 2003 (Act 663), thereby promoting transparency, accountability, and fairness in the procurement process.

Beyond procurement, the Unit also supervises the management of stores and the disposal of assets. It ensures that these activities are conducted in line with best practices and legal requirements. Furthermore, the Unit is responsible for preparing and submitting both Annual and Periodic Reports to the Public Procurement Authority, providing vital insights into the Assembly’s procurement operations and ensuring compliance with regulatory standards.

Through its strategic planning, coordination, and adherence to public procurement regulations, the Procurement Unit supports the overall development agenda of the Krachi West Municipal Assembly, contributing to the effective management of public resources.

Head, Internal Audit

The Internal Audit Unit of the Krachi West Municipal Assembly plays a key role in promoting transparency, accountability, and efficiency within the Assembly. By providing independent and objective assessments of financial operations and management practices, the Unit ensures that public resources are used effectively and in accordance with regulations.

In addition to financial oversight, the Unit supports the development and application of IT/IM standards, ensuring that the Assembly’s technological infrastructure is secure and well-maintained. Through regular audits, risk assessments, and recommendations, the Internal Audit Unit strengthens internal controls, enhances operational performance, and safeguards the Assembly’s assets, contributing to good governance and sustainable development.

 

Head, Management Information Systems

The Management Information Systems (MIS) Unit of the Krachi West Municipal Assembly plays a vital leadership role in the development and application of IT/IM (Information Technology/Information Management) standards, ensuring that systems and resources are deployed effectively. The Unit oversees the implementation and development of IT/IM solutions, establishing quality assurance mechanisms that enhance the efficiency and functionality of the Assembly’s operations.

The Unit also provides expert guidance on the provision and maintenance of computers and essential office accessories, ensuring that the Assembly’s technological infrastructure is consistently up to date and well-maintained. This advisory role supports the Assembly in maintaining a high standard of operational functionality.

Additionally, the MIS Unit actively addresses IT/IM-related problems, providing timely solutions to technical issues that may arise. It ensures that systems run smoothly and that potential disruptions are minimized. Furthermore, the Unit plays a crucial role in leading the design and implementation of security measures, safeguarding the Assembly’s IT/IM installations, infrastructure, and systems from security threats.

By ensuring the protection and optimization of technological resources, the MIS Unit contributes significantly to the effectiveness, security, and modernization of the Krachi West Municipal Assembly’s operations.